Please note additions to Briefing 1 issued March 05, 2020 highlighted in GREEN Points 5, 6 and 7

As part of our commitment to providing a safe and healthful workplace for our employees, Flynn has adopted the following guidelines with respect to the coronavirus/COVID-19. Further information regarding this communicable illness can be found here: https://www.who.int/health-topics/coronavirus.

These guidelines have been carefully created to address common concerns and to provide consistent processes for all employees.

1. Communication is key to proactively addressing health and safety concerns. Therefore,

    1. if you are diagnosed with an illness, such as coronavirus/COVID-19, that could pose a danger to others through contact with you at the workplace; or
    1. if you believe you have been exposed to a person diagnosed or suspected of having been exposed to a communicable illness, such as coronavirus/COVID-19, that could pose a danger to others if spread to the workplace; or
    1. if within the last 20 days you or someone with whom you reside visited a location in which there have been recorded case of coronavirus/COVID-19, as indicated here: https://www.cdc.gov/coronavirus/2019-ncov/locations-confirmed-cases.html

You must inform your manager and email this information to Gerard Montocchio, VP Human Resources and Leadership Development at: [email protected].”

2. Flynn generally follows travel advisories issued by the CDC, Health Canada and other government agencies. An updated list of coronavirus/COVID-19 affected countries and related federal travel advisories can be found here: https://www.cdc.gov/coronavirus/2019-ncov/locations-confirmed-cases.html and https://www.canada.ca/en/public-health/services/diseases/2019-novel-coronavirus-infection/health-professionals/covid-19-affected-areas-list.html.

 

3. If you have plans to travel to any country for which a Travel Health Notice has been issued, you must inform your manager and email this information to Gerard Montocchio, VP Human Resources and Leadership Development at: [email protected].

4. Providing complete and honest information in response to the points above will not negatively impact your employment status with Flynn. Appropriate plans of action will be implemented on an individualized basis to best ensure the health and safety of all Flynn employees, including (where possible) working from home or self-quarantining for advised periods.

5. Following the precedent set by many large organizations we are discouraging all nonessential business travel until further notice. Essential business travel should be limited to those situations where business cannot reasonably be conducted without face-to-face interaction or visits to specific locations. Your Regional Vice President must approve all business travel (including trips that were previously approved) until further notice. All Shared Services business travel must be approved by me until further notice. In accordance with this decision all Flynn University Courses will be postponed until further notice.

6. Mass meetings are also being discouraged and we will also be postponing Annual Safety Town Hall Meetings until further notice.
 7. We are encouraging those office employees who can work from home to do so as soon as they are able to get organized. Regional Vice Presidents, Branch Managers and Departmental Heads will assist employees in making these arrangements and planning remote work. Some employees will unfortunately not be able to work from home due to role or technology constraints, but they will benefit from the reduced number of staff in the office. We will advise when people are expected to return to work as usual.

8. As this is a fluid situation, Flynn will update these guidelines as new information becomes available from helth authorities and will communicate updated information and processes to employees.

Thank you very much for your cooperation.

John McManus

Chief Operating Officer

Flynn Group of Companies