March 18, 2020

Coronavirus / COVID-19 Briefing 3

Please note additions to Briefing 1 posted March 6, 2020 and Briefing 2 posted March 13, 2020, highlighted in RED. 

 

As part of our commitment to providing a safe and healthful workplace for our employees, Flynn has adopted the following guidelines with respect to the coronavirus/COVID-19. Further information regarding this communicable illness can be found here: https://www.who.int/health-topics/coronavirus.

These guidelines have been carefully created to address common concerns and to provide consistent processes for all employees.

  1. Communication is key to proactively addressing health and safety concerns. Therefore,
  • if you are diagnosed with an illness, such as coronavirus/COVID-19, that could pose a danger to others through contact with you at the workplace; or

 

  • if you believe you have been exposed to a person diagnosed or suspected of having been exposed to a communicable illness, such as coronavirus/COVID-19, that could pose a danger to others if spread to the workplace; or

 

  • if you have any symptoms of coronavirus/COVID-19 (common signs of infection include respiratory symptoms, fever, cough, shortness of breath and breathing difficulties); or

 

 

  • if within the last 14 days you or someone with whom you reside has returned from any international destination;

 

You must inform your manager and email this information to Gerard Montocchio, VP Human Resources and Leadership Development at: [email protected] before you enter any Flynn office or job site.

  1. Flynn follows advisories issued by the CDC, Health Canada and other government agencies. Updated guidelines can be found here: https://www.canada.ca/en/public-health/services/diseases/2019-novel-coronavirus-infection.html and https://www.cdc.gov/coronavirus/2019-nCoV/index.html
  2. The federal governments in Canada and the US have advised against international travel. If you have plans to travel to any international destination, you must inform your manager and email this information to Gerard Montocchio, VP Human Resources and Leadership Development at: [email protected].
  3. Providing complete and honest information in response to the points above will not negatively impact your employment status with Flynn. Appropriate plans of action will be implemented on an individualized basis to best ensure the health and safety of all Flynn employees, including (where possible) working from home or self-quarantining for advised periods.
  4. Following the precedent set by many large organizations we are discouraging all nonessential business travel until further notice. Essential business travel should be limited to those situations where business cannot reasonably be conducted without face-to-face interaction or visits to specific locations. Your Regional Vice President must approve all business travel (including trips that were previously approved) until further notice. All Shared Services business travel must be approved by me until further notice. In accordance with this decision all Flynn University Courses will be postponed until further notice.
  5. Flynn is following the direction and recommendations of local, regional and federal governments and health authorities.  If your jurisdiction has directed that travellers returning from any international destination self-isolate for 14 days (or any other period of time), Flynn requests that you abide by such direction.  If you are in a situation where authorities have directed self-isolation, you must inform your manager and email this information to Gerard Montocchio, VP Human Resources and Leadership Development at: [email protected]
  6. Mass meetings are also being discouraged and we will also be postponing Annual Safety Town Hall Meetings until further notice.
  7. We are encouraging those office employees who can work from home to do so. Regional Vice Presidents, Branch Managers and Departmental Heads will assist employees in making these arrangements and planning remote work. Some employees will unfortunately not be able to work from home due to role or technology constraints, but they will benefit from the reduced number of staff in the office. We will advise when people are expected to return to work as usual.

As this is a fluid situation, Flynn will update these guidelines as new information becomes available from health authorities and will communicate updated information and processes to employees.

Thank you very much for your cooperation.

John McManus

Chief Operating Officer

Flynn Group of Companies